Systems for contractors

Turn contractor leads into next steps before the job goes cold.

Cliff Rock Labs installs AI-assisted lead capture, call answering, quoting, and follow-up for contractors. New inquiries get captured, organized, and sent to the owner fast, while pricing, scope, scheduling, and sensitive messages stay under human control.

Book a Contractor Discovery Call ↗See What We Can Automate
<24h average reply timeYou approve every price & scope call
Built for the trades
  • Drywall
  • Plumbing
  • Electrical
  • HVAC
  • Roofing
  • Painting
  • Concrete
  • Landscaping
  • Flooring
  • General Contracting
  • Masonry
The problem

Your best leads don’t wait around.

Customers ask for a quote, call the next contractor, send photos to someone else, and move on. If the owner is on a ladder, in traffic, or finishing a job, the lead may sit until the buying moment is gone.

What we install

Systems that keep work from slipping through the cracks.

Start with the one leak that is costing you the most. Add the others when you are ready.

01

Lead Intake OS

Capture every opportunity before it goes cold.

Capture and organize new opportunities from website forms, SMS, social DMs, referrals, and contact forms. The system can acknowledge the customer, qualify the lead, flag spam or missing information, log the record, and alert the owner.

  • Website quote / contact form intake
  • SMS intake & replies (when number & carrier compliance are ready)
  • Customer acknowledgment
  • Sorting real leads from time-wasters
  • Spam / manual-review detection
  • Missing-info prompts
  • Owner alerts
  • Follow-up reminders
See how it works →
02

AI Voice Secretary

Answer missed and after-hours calls without hiring a receptionist.

Add missed-call and after-hours call capture when phone leads are too valuable to send to voicemail. The AI Voice Secretary collects lead details, identifies urgency, creates a clean summary, logs the lead, and alerts or forwards to the owner when needed.

Guardrail It does not promise price, arrival time, safety advice, or final decisions.
See how it works →
03

Instant Quote & Booking OS

Give customers a faster price range and a booking path.

Let customers answer structured questions, upload photos, and receive a safe ballpark range when the job is clear enough to estimate. When they are ready, the system can guide them to the right next step: request a site visit, book a call, or send the job to owner review.

  • Website quote widget
  • Trade-specific questions
  • Photo prompts
  • Pricing-rule calculator
  • Low / high ballpark range
  • Confidence score
  • Manual-review path
  • Site-visit, callback, or quote-review booking path
See how it works →
04

Job Closeout & Review Engine

Finish jobs cleanly and turn completed work into proof.

Finished jobs should not disappear after the tools are packed up. This system helps with payment reminders, thank-you messages, review requests, before/after proof, and referral asks, while keeping sensitive customer communication under owner control.

  • Job completion trigger
  • Invoice / payment reminders
  • Thank-you messages
  • Review requests
  • Before / after photo capture
  • Referral asks
  • Closeout metrics
See how it works →
How it works

From scattered calls and texts to a system that runs in the background.

  1. 1

    Find where jobs are slipping through

    We look for the first place leads, quotes, scheduling, calls, reviews, or follow-up are costing time or money.

  2. 2

    Set your rules once

    We capture the rules that matter for the system: service areas, fit criteria, pricing boundaries, required photos, approval rules, and alert rules.

  3. 3

    Build one narrow system

    We set it up, connect the tools, test the edge cases, and keep risky decisions under owner control.

  4. 4

    Launch with alerts and approvals

    The system runs in the background. The owner gets alerts, approvals, and exceptions only when action is needed.

  5. 5

    Report results and expand

    Each month, we show what the system handled, what failed, how much admin time it saved, and which system should be improved or added next.

Contractor Command Center

Owner control without learning another piece of software.

Every system can include the Contractor Command Center: a simple layer for alerts, approvals, summaries, manual takeover, and job notes. The owner gets the information that matters without living inside another platform.

  • Telegram alerts & approvals
  • Approval prompts
  • Daily briefing
  • Manual takeover
  • Job note capture
  • Monthly Business Snapshot
Explore the Command Center →
How you work with us

Install it once, or keep it managed monthly.

Every system can be set up once or managed monthly with monitoring, support, improvements, and a Monthly Business Snapshot.

01

Monitoring

Make sure the system does not break.

02

Ongoing improvements

Keep improving what’s installed as we learn.

03

Get more from existing leads

Help recover more work from existing leads, quotes, reviews, and customers.

Scope: The monthly plan keeps installed systems monitored, maintained, and improved. New systems are quoted separately. Monthly clients get priority scheduling and preferred pricing on new builds.

A typical week, before and after

This is the kind of leak we look for first.

An illustrative example for a 5-8 person crew. Your numbers depend on your trade, crew size, and how leads reach you today. We map your real ones on the call.

Right now
  • Calls after 5pm and on weekends go to voicemail and stay there
  • Quotes go out two or three days later, if they go out at all
  • Reviews only happen when someone remembers to ask
  • Open leads live across texts, voicemails, and sticky notes
With the system running
  • Every missed call gets logged with a same-day callback summary
  • Ballpark quotes go out in minutes; the owner approves anything outside the rules
  • Review requests fire on their own once a job closes out
  • One place to see every open lead and what it is waiting on
Before you call

Questions every owner asks before booking.

What does this cost?

It depends on what we are fixing and how your business runs today, so we quote after the call, not before. You will get a clear number and a clear scope before anything starts. No bundled packages, no surprise invoices.

How long does setup take?

We fix one thing at a time instead of a big-bang rollout, so you see it working in real conditions before we touch anything else. On the call, we will lay out the actual timeline for the system we recommend starting with.

What if I don’t have a CRM, or I am not techy?

You don’t need one. Most contractors we talk to run things from a phone, a notebook, and group texts, which is exactly the mess this is built to work inside of. We connect to whatever you already use, or set up something simple, so you are not stuck learning new software, just catching fewer dropped leads.

What actually happens on the call?

Thirty minutes, no slides, no script. We walk through how a lead moves through your business today, from first contact to invoice, and point out the first place it is leaking time or money. You will leave knowing exactly what we would fix first and what that would take, whether or not you ever hire us.

Start here

Start with the one thing costing you the most.

You don’t need to know which system you need yet. Bring the messy process. We will look for the first place faster response, better follow-up, safer quoting, or cleaner organization can bring money back into the business.

Book a Contractor Discovery Call ↗
Discovery Call

Book your discovery call

You don’t need to know which services fit yet. Share how leads, quotes, jobs, payments, and reviews work today, and you’ll get a reply within 24 hours.

Prefer to call? +1 833 892 5584
  • 30 minutes, no slide deck: we map exactly where your leads and calls fall through.
  • You set every price and approve every customer message before it goes out.
  • Fix your worst leak first. Add the rest only once that one’s paying for itself.

No pressure. The call is about finding the gaps before recommending the right services.